HR & Administrative Assistant

Objective of Role

• To provide assistance with the day-to-day operations of HR functions and duties.
• Assist with recruitment processes, maintaining employee records, assisting in engagement activities, and coordinating training programs.
• The role involves handling clerical and administrative tasks such as managing calendars and scheduling meetings.

Main Responsibilities

• Employee Records Management
  • Maintain accurate and up-to-date employee records, including personal information, employment history, and training records.
  • Ensure compliance with data protection regulations and confidentiality policies when handling employee information.
  • Generate reports and provide data analysis on employee demographics, turnover rates, and other HR metrics as needed.
  • Manage employee files and documentation for easy retrieval and reference.
• Recruitment Support
  • Assist in recruitment by posting job openings, screening resumes, and scheduling interviews.
  • Maintain applicant tracking systems and ensure data accuracy throughout the hiring process.
  • Assist in the onboarding process for new hires.
• HR Policy and Procedure Support
  • Assist in the implementation and communication of HR policies and procedures to employees.
  • Guide employees on HR-related inquiries such as benefits, leaves, and company policies.
  • Support HR initiatives such as performance appraisal processes, employee engagement activities, payroll preparation, and providing relevant data (absences, bonuses, leaves, etc.)
  • Assist in the coordination of training programs and workshops to support employee development and skill enhancement.
  • Properly handle complaints and grievance procedures.
• Compliance and Reporting
  • Ensure compliance with labor laws, regulations, and company policies in all HR and administrative activities.
  • Assist in the preparation of reports and documentation for audits, compliance reviews, and regulatory filings.
  • Support HR audits and investigations by gathering and organizing relevant documentation and information.
  • Monitor changes in HR-related laws and regulations and communicate updates to relevant stakeholders within the organization.
• HR Technology and Systems Improvement
  • Support the selection, implementation, and improvement of HR software (HRIS, HRMS, performance management, leave tracking tools, etc.)
  • Help digitize forms, workflows, and HR processes for better efficiency and reporting.
  • Act as the go-to resource for integrating tech tools into daily HR operations.
• Learning and Development Support
  • Assist in planning, organizing, and coordinating internal and external training programs, webinars, and workshops.
  • Maintain training calendars, track attendance, and update employee training records in the HRIS or learning platform.
  • Help source learning content, training providers, and online tools that support continuous employee development.
  • Coordinate post-training feedback surveys and compile insights to improve future learning experiences.
  • Support the rollout of digital learning platforms, e-learning modules, and knowledge-sharing initiatives.
  • Collaborate with department heads to identify training needs and provide administrative support for capability-building programs.
• Clerical and Administrative Support
  • Provide ad-hoc support to the business as required, demonstrating flexibility and readiness to assist in various HR and administrative tasks.

Required Skills

• Strong working knowledge of HRIS or HRMS platforms such as Sprout or similar.
• Basic knowledge of labor laws and DOLE compliance.
• Solid understanding of HR workflows and how to automate and streamline them.
• Strong organizational and time management skills.
• Exceptional attention to detail and communication skills.

Qualifications & Experience

• Graduate of Human Resource, Psychology, Communication, or any Business Course
• With at least 2 years of relevant experience as an HR Assistant or relevant human resource or administrative position
• Proficient in MS Office and has experience as a Technical Recruiter (an advantage)
• Passion for innovation and continuous improvement

Professional Values

• Strong work ethic and high attention to detail are a must
• Able to exhibit professionalism and commitment to the role and the company
• Honest, Self-Aware of professional capabilities, and always open to learning and improving
• Adaptable and maintains flexibility in completing tasks in the workplace
• Self-motivated and is able to exhibit professional behavior at all times

Application Form